Merge pull request #1652 from sappelhoff/relzenodo

[INFRA] Update release protocol: PDF upload to Zenodo

Author: Remi-Gau

CITATION.cff

@@ -16,7 +16,7 @@ repository-code: https://github.com/bids-standard/bids-specification
 message: Please cite it as below.
 
 identifiers:
-  - description: bids-specification
+  - description: PDFs of the BIDS specification for versions 1.0.0 to 1.8.0
     type: doi
     value: 10.5281/zenodo.3686061
 

Release_Protocol.md

@@ -164,7 +164,7 @@ For example:
 
 Verify that the pull request title matches "REL: vX.Y.Z" and merge the pull request.
 
-### 6. Get the built PDF
+### 6. Get the built PDF and `CITATION.cff` file
 
 Upon each commit to the `master` branch, CircleCI builds a PDF version of the
 specification (see `.circleci/config.yml` and the `pdf_build_src` directory).
@@ -178,6 +178,9 @@ jobs to finish and then check the built PDF using the following steps:
 1. Download the PDF and check that the date and version on the first page are as expected
 1. Hold the PDF ready for upload to our Zenodo archive (see the *Uploading the stable PDF to Zenodo* step below)
 
+Furthermore, **copy the `CITATION.cff`** file in its current state from the root of the repository
+and hold it ready for facilitating the upload of the PDF to our Zenodo archive.
+
 ### 7. Tag the release
 
 GitHub's release mechanism does not have all of the features we need, so manually tag the release
@@ -243,20 +246,8 @@ Similarly update the version in CITATION.cff with a `dev` suffix.
 
 ### 10. Uploading the stable PDF to Zenodo
 
-1. Open a private browser window
-1. Log into https://github.com with the `bids-maintenance` user (credentials
-   are available from the BIDS maintainer group)
-1. Open a new tab at https://zenodo.org and "log in via GitHub", you'll then
-   be on the `bids-maintenance` Zenodo account
-1. Navigate to the [archive of our BIDS specification PDFs](https://doi.org/10.5281/zenodo.3686061)
-1. Click on "add new version"
-1. For a new version, upload the new PDF, naming it consistently with the other
-   PDFs: `BIDS-Specification-vX.X.X.pdf` (replace `X.X.X` with the new version)
-1. Remove all other files from the upload
-1. Edit the following fields:
-    1. publication date
-    1. version
-1. Double check that everything is in order, then save and publish
+1. In a previous step you have secured a PDF version of the BIDS specification and the corresponding `CITATION.cff` file.
+1. Follow the steps described here: https://github.com/bids-standard/bids-specification-pdf-releases#release-instructions
 
 ### 11. Sharing news of the release