Revamp OSCTC Planning Documentation

[dcwalk]

After discussing with @shaunagm at Pycon sprints we're working on streamlining and updating the documentation for organizers plannning an open source comes to campus event.

This is a meta-issue for the Information Organization milestone.

For now a link to the etherpad where we are working through identifying the current documentation and needs: https://etherpad.mozilla.org/event-planning-organizing

[dcwalk]

Going to move some of the notes in here as they might be more valuable if visible!:

What is the important information?

Highest Priority/Value

Logistics:

• Timeline & planning sequence
• Budgeting and finding funding

Publicity:

• Publicity and marketing materials for students and organizers
• Setting up event site

Curriculum & Scheduling:

• Workshop schedule & curriculum options, and how to decide
• Materials for learning/presenting specific curriculum activities

Mentor info:

• number & kind of mentors needed to cover the chosen curriculum
• How to find them (process, and templates)
• Orientation for all mentors

Medium Priority

• No show rates [Logistics]
• how to choose a space (equipment list) [Logistics]
• arranging food [Logistics]
• current best practices for publicity [Publicity]
• tell people when and how to do exit surveys (currently blocked by problem sending surveys in events.openhatch.org: Follow up surveys not working shaunagm/bridge_troll#26 )

[dcwalk]

Where is the information currently?

an abbreviated name for each resource is in square brackets

• [campus.openhatch.org] "Bring open source to your campus" http://campus.openhatch.org/
• [osctc-planning] "Planning Guide: $SCHOOL_NAME" https://osctc-planning.github.io/template.html
• [wiki] Wiki https://www.openhatch.org/wiki/Open_Source_Comes_to_Campus
• [google drive] Google Drive https://drive.google.com/?tab=mo&authuser=0#folders/0B4HP1ey91UqPb1RrN25YOFA4V3c
• [trello] Trello Planning Template https://trello.com/b/UazH4j3s/osctc-template
• [events.openhatch.org] OpenHatch Events https://events.openhatch.org/
• [publicity site] Publicity Site Template wiki: https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Logistics/Publicity_Website gh: https://github.com/openhatch/oh-campus-template
• [flyers] Flyers GH: https://github.com/openhatch/open-source-comes-to-campus/tree/master/publicity/flyers
• [discourse] Discourse forum http://discourse.openhatch.org/
• [handbook] In-Person Event Handbook http://opensource-events.com
• [curriculum] Curriculum
  gh: https://github.com/openhatch/open-source-comes-to-campus/ gh-pages site: https://openhatch.github.io/open-source-comes-to-campus/lessons/index.html
• [mentor guide] Mentor Guide https://openhatch.github.io/open-source-comes-to-campus/mentorguide.html
• [github-activity] Github Activity wiki: https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Practicing_Git/Organizer gh: https://github.com/openhatch/github-website-editing-demo

[dcwalk]

@campbe13 Thanks for your initial review and comments! Will ping you once we have revised some more.