Add logistics

book/_config.yml

@@ -35,6 +35,8 @@ parse:
 execute:
   # NOTE: 'cache' to use jupyter-cache, or 'force' to run all
   execute_notebooks: 'force'
+  exclude_patterns:
+    - "**/geospatial-advanced.ipynb"
   allow_errors: false
   # Per-cell notebook execution limit (seconds)
   timeout: 300

book/_toc.yml

@@ -10,6 +10,11 @@ parts:
     - title: Team
       url: https://icesat-2-2025.hackweek.io/index.html?jump_to=team
     - file: CoC
+- caption: Logistics
+  chapters:
+    - file: logistics/index
+    - file: logistics/venue
+    - file: logistics/travel
 - caption: Preparation
   chapters:
     - file: preliminary/index

book/logistics/index.md

@@ -0,0 +1,4 @@
+# Hackweek Logistics
+
+In this section you will find information on travel and venue details. Check
+back often for updates!

book/logistics/travel.md

@@ -0,0 +1,89 @@
+# Travel & Accommodation
+
+## Travel Support
+```{Note}
+Accommodation is a fluid situation that will be finalized closer to the event. 
+For your planning purposes, here is what we know as of mid-April 2025:
+1. Funds are available to support participant travel and lodging. Details on funding availability will be provided as we invite participants to the event.
+2. We are still determining if we will use campus dorms or campus adjacent hotels. 
+This will be largely driven by total attendance size.
+3. Updated information will be posted here listing arrival instructions and other 
+specifics as the details are finalized. If in doubt or if you have any questions, reach 
+out to [Mark Welden-Smith](mailto:[email protected]) on email or DM via 
+[ICESAT-2 Slack](https://icesat2hackweek.slack.com/).
+```
+
+### Self-Accommodation Suggestions
+
+```{Note} 
+If booking your own accommodation we recommend the following venues:
+
+**[The University Inn](https://www.staypineapple.com/university-inn-seattle-wa)**
+4140 Roosevelt Way NE Seattle, WA 98105
+(206) 632-5055
+
+**[The Watertown Hotel](https://www.staypineapple.com/watertown-hotel-seattle-wa)**
+4242 Roosevelt Way NE Seattle, WA 98105
+(206) 826-4242
+
+**[Residence Inn - University District](https://www.marriott.com/en-us/hotels/seaud-residence-inn-seattle-university-district/overview/)**
+4501 12th Ave NE, Seattle, WA 98105
+(206) 322-8887
+```
+
+## Pre-Arrival Instructions
+### Slack
+If you are new to the ICESAT-2 Slack channel (or no longer have access) contact 
+[Mark Welden-Smith](mailto:[email protected]). We will be using Slack for 
+quick communication and updates during the event.
+
+### What to Bring
+
+Variable weather clothes (most likely warm (65F-80F) and possibly raining some days
+1. Light rain jacket
+2. A drinking bottle for water
+3. A mug or cup 
+4. Laptop (unless requesting a UW notebook)
+5. Power cord for laptop - don’t forget it! 
+6. A mouse (if needed)
+7. A backpack
+8. Comfortable walking shoes
+
+
+## Arriving in Seattle FAQ
+
+**What is the best way to get to campus from X location?**
+
+The best answer will depend on your travel preferences. We suggest looking at 
+[this campus resource](https://www.washington.edu/visit/getting-to-campus/#:~:text=By%20bus%3A%20There%20are%20more,stop%20to%20the%20Visitor%20Center.).
+
+**Can I park on campus during my time in Seattle?**
+
+The short answer is yes, but not for free and we cannot reimburse parking expenses. The 
+cheapest lot is E18 and it uses the [paybyphone app](https://transportation.uw.edu/park/visitor/pay-by-phone-parking) 
+(or you can call the number on the pay station). Rates may change between now and the 
+event, so be sure to [check this resource](https://transportation.uw.edu/maps/self-serve-parking) for the most up to date information. 
+Parking is abundant at this location with the lot designed to take stadium level 
+traffic during Husky games.
+
+The map below shows the walking paths between lot [E18 and Physics/Astronomy Tower](https://maps.app.goo.gl/b5mAiJdCFj8MmtSp9). 
+Note that the suggested path through the middle of campus includes very steep stairs. 
+Take the lower route near Husky Stadium for an easier, more level travel option. 
+
+If you wish to park closer to the Alder Hall dorms, please refer to the information on 
+the [transportation website](https://transportation.uw.edu/park/visitor/self-serve). The 
+closest lots to the Alder Hall dorms are [W41, W10, and W27](https://transportation.uw.edu/maps/self-serve-parking). 
+The closest lot to the Physics/Astronomy Tower is lot [W27](https://transportation.uw.edu/maps/self-serve-parking).
+
+![walking_path](../img/parking.png)
+
+
+ **Is the the University District next to the eScience Institute area safe?**
+
+As with any major US metropolitan city, people should be mindful of the environment they 
+are moving through as a pedestrian. The University District may have a reduced amount of 
+student pedestrians due to the time of year and depending on the time of day. If you are 
+at all concerned about your safety coming to and from the hackweek venue, reach out to 
+[[email protected]](mailto:[email protected]). We can facilitate travel buddy 
+arrangements in groups through Slack for those staying in the same area. We also suggest 
+looking at this [campus safety website for additional resources](https://www.washington.edu/safety/alert/).

book/logistics/venue.md

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+# Event Details
+
+## Schedule
+```{Note}
+Event schedule will be updated in the months leading up to the event. Up to date 
+information is listed at [2025.hackweek.io](https://2025.hackweek.io).  
+```
+
+**[WRF Data Science Studio](https://maps.app.goo.gl/cTSuGrxekn5zcSxT9)**
+
+9:00 - 5:00 p.m.
+
+August 18-22, 2025
+
+
+## Event Venue
+
+UW Physics/Astronomy Tower
+
+6th Floor, 3910 15th Ave NE
+
+Seattle, WA 98195
+
+![WRF1](../img/wrf1.jpg)
+![WRF2](../img/wrf2.jpg)
+![WRF3](../img/wrf3.jpg)
+
+
+In a departure from recent hackweek years in larger venues, we're returning to the 
+WRF Data Science Studio. For the style of event this year; a smaller gathering of 
+invitation only peers, the data studio is a great environment for smaller teams.
+
+```{Note}
+More information about first day check-in will be updated here before the event and 
+communicated via [ICESAT-2 Slack](https://icesat2hackweek.slack.com/).
+```
+
+## Venue Access
+* The data studio is open from 9:00 a.m., Monday through Friday.
+* There are two elevators from the ground floor. *Please note stairwell access is 
+not available when attempting to enter the 6th floor.*
+
+## Lunch
+Lunch will be provided at the data studio in addition to tea & coffee. Menu will be 
+informed by a survey collecting food preferences. As in previous years, breakfast 
+and dinner are not provided.
+
+## Event Request FAQ
+
+**What food is provided during the week?**
+
+UW will provide snacks, tea & coffee, and catered lunch during the event from 
+Monday - Friday. Please note that breakfast and meals outside of the event hours 
+are not provided. 
+
+**Will my food preferences and restrictions be taken into consideration?**
+
+Yes. Dietary preferences and restrictions are accounted for based on your responses 
+in the registration form you’ve already completed.
+
+**What food do you typically serve during lunch?**
+
+The Organizing team ensures a non-repeating lunch menu each day, informed by the 
+overall preferences outlined in the registration form you’ve already completed.
+
+**Can I request an accessibility or technology accommodation?** 
+
+UW is committed to providing [access and accommodation](https://www.washington.edu/accessibility/) in its services, 
+programs, and activities. To make a request connected to accessibility, an 
+accommodation, or health condition contact us at [[email protected]](mailto:[email protected]) 
+by August 1st, 2025.
+
+**Will there be a private lactation room at the event venue?**
+
+Yes. A secure private space for lactation purposes will be available. 
+
+**Will there be a private space for spiritual practice at the event venue?**
+
+UW provides spiritual practice spaces for current students, staff, and faculty. 
+Access to these spaces cannot be guaranteed at this time for campus visitors, 
+however, if we receive enough interest in this request, the Organizing Team 
+will explore options for what is feasible within the constraints of our venue 
+and nearby resources.
+
+**Can I borrow a laptop for the week?**
+
+UW has a limited about of PC and Mac notebooks available for attendees. If you 
+indicated need during the registration process we will reach out with more instructions.
+
+**Can you provide access to childcare services?**
+
+Unfortunately, no. There are no available resources to provide childcare during the 
+hackweek event.