Run Sheets

This is one of the key features that enables getting the videos processed quickly.

https://veyepar.nextdayvideo.com/main/recording_sheets.pdf/485/pyohio_2024_recording_sheets.pdf

Sometime before the event, print that and attack each room's pages to that room's clipboard. The day before is best so they have the accurate data (conference schedule often changes at the last minute.) but having the printouts a few days early is much better than not at all due to not having access to a printer. If the conference staff expects to have a printer, ask nicely if they will print a few pages.

Collect the pages as the show progresses, make sure you have all pages at the end of the show.

Backstory

Weeks before the show, data is copied from the conference system (website): Presenter's name, Talk title, room, when the talk is scheduled to start and end.

The scheduled start time is never when the talk actually starts. Sometimes it is when the MC announces, but generally there is some futzing as the presenter gets miced up, connects laptop, confirms the mic is really working, etc.

We don't want any of that in the video. We want the video to start when the presenter is starting his talk.

The Run Sheet is where the video crew marks down the exact time the video should start, to the second.

The Cut Button and log display helps: When you think the talk is about to start, click Cut. The timestamp is appended to cutlist.log, the log tail is on the screen. Once it is obvious the talk is underway, look at the log, write the HH_MM_SS on the run sheet.

If you miss it (presenters will some times fake you out) click Cut, write down that time and add a note: Late by maybe 10 seconds. Someone (Carl) will see this and pull up the video file, go to the cut and then back up 10 or so seconds to see where it should really start.

for more on this: CleanStarts